Facilities Manager

Full Time. £32,500 per annum.

Are you a facilities professional ready to make a difference to young lives in Doncaster? Join us as our Facilities Manager and help to provide services that young people can rely on.

We are looking for an organised person to take the lead on ensuring safe, functional, clean and welcoming facilities. This will include preparing reports, carrying out regular audit / safety checks and associated administrative duties.

You will be responsible for ensuring that the buildings meet our own Health and Safety standards, and that relevant procedures are being complied with.

You will be working with our established systems, conducting regular checks to ensure that the buildings and site are properly maintained, cleaned and well-presented. This will include supervisory responsibilities and the oversight of external contractors.

As a part of our management team, you will be involved in dealing with staffing, client or other issues across the organisation as they arise, and you will be part of our On Call rota.

You will be able to develop a strong understanding of our various services and users, and particularly the issues arising in an accommodation setting for young people.

You will have recent relevant experience, an understanding of relevant Health and Safety / maintenance issues and great organisational skills.

Selection Arrangements

Applications close at 12 noon on Friday 9th January

We plan to hold online interviews on 14th or 15th January, with in-person interviews at the YMCA on 22nd or 23rd January.

All applications are scored against our person specification.

Please note that we are only able to contact shortlisted candidates. If you do not hear from us within three weeks you’ve unfortunately not been successful on this occasion.

Hours of Work

40 hours plus On Call duties.

This is an on site position and not generally suitable for dispersed working.

Core hours will be between 8am and 6pm, with some cover required across the full rota as necessary.

The On Call provision is in place at all times, including weekends, nights and Bank Holidays, and is covered on a rota basis with three or four individuals.

We are able to take a reasonable number of other committments into consideration when planning the On Call rota, with each person doing an equal share of Bank Holidays, weekends and everyday cover.

Job Purpose

To carry out a variety of duties overseeing the safety, maintenance, upkeep and cleaning of YMCA Doncaster’s properties and premises.

Main Responsibilities

To check that all facilities comply with Health and Safety, maintenance and organisational standards, that procedures are complied with, and that matters arising are addressed promptly.
To supervise the facilities team including during recruitment, induction and training.
To engage and oversee contractors in accordance with policy requirements, including for proactive safety testing and the resolution of repairs.
To complete appropriate Health and Safety risk assessments to cover the scope of the YMCA’s premises and activities.
To deliver appropriate Health and Safety inductions and toolbox talks for staff, volunteers, residents and others as required.
To advise senior staff on matters impacting policies or procedures, and to bring day-to-day experience to developmental / strategic discussions.
To contribute to gathering information and evidence relating to the regulatory framework for registered providers, safety issues and other licencing and similar matters.
To manage specified income and expenditure budgets, ensuring good value.
To provide regular and occasional reports as required, including for the monitoring of targets.
To contribute to audits and the checking of records, and to deal with designated matters arising including coaching and instruction of staff at various levels.
To manage relationships with commercial letting and car parking customers.
To oversee IT hardware and infrastructure across YMCA Doncaster, working with the external contractor as necessary.
To assist with the oversight of insurance arrangements, including overseeing designated claims.
To monitor the use of utilities including where efficiency and cost savings can be achieved.
To ensure that efficient requisitioning procedures are in place.
To collect and report data and other information accurately.
To cover accommodation, reception or other duties where necessary in times of absence or vacancies.
To act as a shift Duty Manager, including dealing with any safeguarding, staffing, client or other issues arising during periods of duty.
To be part of the On Call rota with two or three others, responding effectively to concerns. This will include finding cover in the case of sickness or other absence, or covering a shift at short notice when no other cover is available.
To develop and maintain appropriately professional relationships with clients, users and other staff, and to maintain confidentiality at all times.
To represent senior staff and the Association positively in all relationships, both internal and external.
To work within the policies and procedures of YMCA Doncaster, and to contribute to their development.
Other reasonable duties as required from time to time by the Line Manager.

Person Specification – Please ensure that your application clearly demonstrates how you meet each of the criteria below.

Recent relevant experience of facilities management and / or Health & Safety compliance.
Minimum of five GCSEs or equivalent, including maths and English, to minimum grade C.
Experience of managing a complex and unpredictable workload effectively.
Experience of supervision of people including induction and regular supervision.
Able to work within organisational procedures and clear structures.
Experience of monitoring performance and meeting targets.
Able to be assertive and persistent where necessary to get things done.
Understanding of the key Health & Safety and maintenance issues relevant to YMCA Doncaster.
Able to develop a strong understanding of YMCA Doncaster’s services and users, and to adapt as changes take place.
Able to take a proactive and preventative approach to the work.
Strong organisational and administrative skills, including attention to detail when inputting data and creating reports.
Able to use Microsoft Word and Excel to a high standard, and able to implement or adapt to new technologies where efficiency can be improved.
Effective verbal and written communication skills, including the ability to communicate well with colleagues as well as with customers or clients with complex needs and / or challenging behaviours.
Capable of taking responsibility for unexpected situations and making significant decisions in accordance with policy.
Able to carry out monitoring patrols across indoor and outdoor areas including four floors and two stairways, and to deal with any issues arising.
Experience of maintaining confidentiality and appropriate relationships, and a clear understanding of the importance of those.
Able to work varied and unsociable hours where needed.
Able to cover as part of the On Call rota and to attend site within two hours in the event of an emergency.

Employment in this role is subject to

– a minimum of two references, including all employment during the past three years.

– a satisfactory Enhanced DBS check.

We also ask successful candidates to complete a medical questionnaire, and to have an online occupational health assessment to confirm suitability for night and lone working.

About YMCA Doncaster – Why Us?

For information about working at YMCA Doncaster, including the benefits we offer to staff, please click through to our main jobs page.

Queries

We aim to make our job information as clear as possible. If you are considering making an application yourself, and have a query that is not answered on this web page please email your query to louise@ymcadoncaster.org.uk

Please note that we accept direct applications only; we do not deal with agencies or other third parties.

To apply for this role

Please click here for our online application form.

We would also be grateful if you would download and complete our optional Equal Opportunities Monitoring form. Please click here to do so.

Direct Applications Only – Strictly no Agencies or other Third Parties.